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• 2.3 General Policies
  • 2.3.1 No Consensus Policy
  • 2.3.2 Contract Signing Policy
  • 2.3.3 Editorial Policy
  • 2.3.4 CSAC Publications Review Policy
  • 2.3.5 Executive Council Vacancy Policy
• 2.4 Executive Council
  • 2.4.1 Statement of Ideals
  • 2.4.2 Statement of Good Practices

2.3 General Policies
The following are the stated policies of the Association. These policies can be changed at any time with a majority vote of the Executive Council.
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2.3.1 No Consensus Policy
CASFAA may take a No Consensus position when, by voting yes or no, the position taken by CASFAA would clearly impact one or more of the segments or a specific student population, and there is clear opposition to a yes or no vote because of this impact. The pros and cons of the position under consideration will be made public, along with the No Consensus vote.
This policy was approved as amended above by a vote of the 1992 CASFAA Executive Council on November 18, 1992.
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2.3.2 Contract Signing Policy
Hotel contracts will be forwarded to the Site Selection Committee Chair, to the Fiscal Planning Committee and, if necessary, to the Association's attorney for review before the President approves the contracts on behalf of the Association. Such agreements should be provided as soon as available and not later than 10 days before the Chair of the Committee initiating the contract requires an approval.
This policy was ratified by the 1993 Executive Council.
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2.3.3 Editorial Policy
CASFAA welcomes expression of all views. Submissions to the CASFAA Newsletter should be brief and are subject to condensation. The author may request that his/her name be withheld, but the author's name, signature and telephone number must be included with the article. It may not be possible to publish all items submitted. Opinions expressed in the CASFAA Newsletter are those of the authors and not necessarily those of the Association or of the institutions represented by the authors.
Approved by the Executive Council 10/8/92.
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2.3.4 CSAC Publications Review Policy
In order for CSAC to publish the best financial aid materials possible, CASFAA and CSAC have established a formalized process for review of CSAC's core financial aid information publications. Various CASFAA committees are responsible for reviewing a variety of core CSAC forms/publications for clarity, content and accuracy. An initial list of CSAC publications and associated committees is listed below:
    Publication Committee

1. "Financial Aid for Students" Workbook, Exec. Council/High School Relations
2. "Financial Aid for Students" Counselor's Guide, Exec. Council/High School Relations
3. "California Student Financial Aid Program" brochure, State Issues/High School Relations
4. "Get A Life/Stay In School" Early Awareness brochure, Early Awareness
5. "Think Before Cashing" Student Loan brochure, Loan Issues
6. "Your Student Loan" booklet, Loan Issues
7. "Repaying Your Student Loan" brochure, Loan Issues
8. "GPA Verification Worksheet", High School Relations

Endorsed by the 1994 Executive Council (8/30/94).
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2.3.5 Executive Council Vacancy Policy
    When an officer elected to the Executive Council resigns or is ineligible to continue with the term of office, the decision of who shall fill the vacancy should depend on the timing of the vacancy during the calendar year, the level of experience needed to complete the goals and objectives of the position, and the amount of knowledge and ability needed to carry out the tasks of the position.
    Whenever feasible, it is recommended that the President contact the person who was nominated and ran for the office in the previous election to determine whether circumstances will allow that individual to fill the position. After it is determined that the individual is willing to assume the vacant position, the candidate's name is brought to Executive Council for endorsement by means of a written ballot. Fax responses are valid. Upon approval by the Executive Council, the new officer will assume office immediately. The CASFAA membership will be notified of the change in office by means of the CASFAA Newsletter.
    If the President determines that the person previously nominated is unable or unwilling to assume the vacant office, the President will confer with the resigning elected official and the prior year's elected representative for recommendations of a nominee(s) perceived able to continue with the ongoing duties and responsibilities. The President will then contact the candidate(s) to determine whether circumstances will allow that individual to fill the position. After it is determined that the individual is willing to assume the vacant position, the candidate's name is brought to the Executive Council for endorsement by means of a written ballot. Fax responses are valid. Upon approval by the Executive Council, the new officer will assume office immediately. The CASFAA membership will be notified of the change in office by means of the CASFAA Newsletter.
    Endorsed by the 1994 Executive Council.
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2.4 Executive Council
The governing body of the Association is its Executive Council, which is responsible for the general conduct of the business of the Association between meetings of the membership.
The role of the Executive Council is one of developing and implementing the goals, objectives and activities of the Association. The Executive Council consists of the following members:

President

President-Elect

Past President

Vice President

Treasurer

Secretary

Member-at-Large - Graduate and Professional

Member-at-Large - Minority Issues a.k.a. Ethnic Diversity

University of California Segmental Representative

California State University Segmental Representative

Independent Segmental Representative

Community College Segmental Representative

Proprietary Segmental Representative

Conference Committee Chairperson (Ex-Officio Member)

Newsletter Committee Chairperson (Ex-Officio Member)

CASFAA Liaison to Loan Study Council and CLFE (Ex-Officio Member)

CSAC Liaison (Ex-Officio Member)

Other liaison(s) as deemed appropriate by the President and the Executive Council

The Executive Council should establish a set of goals and objectives each year based on the issues and concerns facing the Association and its membership.

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2.4.1 Statement of Ideals
Whereas, in a world of rapidly changing technology and global competitive higher education is an absolute national investment in our collective future, and;
Whereas, CASFAA believes that every effort must be made to provide students access to the educational opportunities best suited to individual needs, and;
Whereas, CASFAA has a continuing commitment to ensuring that all students be provided an opportunity to pursue a quality postsecondary education, and;
Whereas, CASFAA believes that student financial aid programs enable deserving students to realize educational goals and to become productive members of society;
Therefore Be It Resolved, that the 1989 CASFAA Executive Council establishes this Student Financial Aid Statement of Ideals:

1. Educational funding at all levels, must be a national priority of equal importance to the defense of our freedom.
2. All students who can benefit, have a right to a quality academic or career related postsecondary education regardless of their financial circumstances.
3. All students, regardless of choice of eligible school, must have the opportunity to apply for all types of student aid (scholarships, grants, employment, and loans) in order that they may minimize financial barriers to the achievement of their educational goals.
4. The financial aid application process must seek to encourage, not intimidate, needy students from participation.
5. The need analysis system should be simplified to the extent that students can clearly understand how need is determined. However, the system must be able to differentiate among applicants in order that limited resources may be equitably directed.
6. To the extent possible, employment opportunities for students should attempt to complement the student's classroom or career interests and goals.
7. Additional "in-school" services related to retention, remedial and/or developmental education and financial aid must be provided to those students whose needs require additional support.
8. In today's diverse society, students must be exposed to positive role models both in the classroom and in professional and administrative areas.

(Adopted by the 1989 CASFAA Executive Council, on the 10th day of December, 1989 at San Francisco, California)
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2.4.2 Statement of Good Practices
The Financial Aid Administrator:

1. Shall at all times uphold the high ethical standards expected of those committed to this profession by encouraging honesty and accuracy and by serving as a positive role model to all.
2. Shall make every effort to promote and develop effective programs of student financial aid at all levels and to promote awareness of its national priority.
3. Shall make every effort to provide students access to the educational opportunity of his/her choice by meeting his/her demonstrated financial need, to the extent funding is available.
4. Shall inform the student of all conditions under which an award is granted at the time the offer is made stressing the student's responsibilities in accepting the award.
5. Shall counsel the student who accepts a loan as to the seriousness of this obligation as well as all elements required by law.
6. Shall respect the confidentiality of all aspects of student records and shall ensure that all policies and procedures protect the student's right to privacy.
7. Shall make effort to ensure additional student services related to retention, remedial and/or developmental education are provided to students who need additional support.
8. Shall exercise adequate controls to make every effort to ensure compliance with all applicable state and federal laws and regulations for the benefit of the student.
9. Shall oppose the use of aid administrators to accomplish disciplinary objectives.

(Adopted by the 1993 CASFAA Executive Council. Taken from the NASFAA Statement of Good Practices.)
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2.4.3 1994 Executive Council Organizational/Functional Chart (not available)
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